BellHawk Materials Tracking and Traceability Software
Applications of BellHawk for Engineering Projects
BellHawk Systems provides real-time operations and materials tracking
systems based on its BellHawk software platform.
BellHawk is used by engineering organizations to track :
The expenditure of labor to perform tasks such as engineering, purchasing, project management and quality
The purchase and warehousing of materials for the project
The consumption of materials, labor and equipment time in making custom machines, components or assemblies
The production and testing of custom machines, components and assemblies
The packing and shipment of custom machines, components or assemblies to customer sites
Expenditure of labor and rental of assets for on-site installation, repair, and refurbishment
Return of unused materials and assets from customer sites.
BellHawk tracks the status of each task in real-time, including tracking project inventory and assets, labor and
equipment time expended, as well as the location and status of all deliverables for a project. This includes using a
warehouse-on-wheels concept to track materials on service trucks as well as delivery and pickup from field sites. It
also includes tracking the repair of equipment returned from the field and its return to service.
Examples of BellHawk engineering applications include the following projects:
Custom antennas for the US DoD (Department of Defense)
Custom motor generator sets for the DoD
Piping systems for chemical processing plants
Custom shredding equipment
Architectural steel and aluminum for buildings
Electronic systems for buildings
Tracking the repair and refurbishment of avionics components
In each case, engineering produces a design that starts life as a set of CAD documents. From these documents a
take-off list is produced which is used to procure all the needed raw materials. These materials are then machined,
assembled, coated, and packed to a customer site along with fittings and documentation.
Some of the ways that BellHawk is able to assist in this process are:
Producing purchase orders from a take-off list imported as an Excel spreadsheet
Tracking the receipt of raw materials against these purchase orders.
Tracking materials designated for different projects and keeping them separate
Tracking the machining/production and inspection of components by piece mark that corresponds to the CAD
Tracking assembly of components into assemblies, again with piece mark tracking
Tracking packing of components into bundles and boxing of fittings ready for shipment
Tracking assemblies, bundles, and boxes of fittings as they are loaded onto a truck/trailer for shipment to
the customer site. This can be compared with the bills-of-materials derived from the CAD drawings.
Tracking labor and special machine center time and cost for project
Feeding cost data to ERP, accounting or project management system.
Maintaining materials traceability records from finished assemblies back to all the materials that went into
Some big benefits that BellHawk provides for engineering organizations involved in design-to-make projects are:
Ability to prove that parts were shipped to the customer site. This prevents losses due to having to ship
replacement parts using expedited shipping at no-cost to the customer's installation crew.
Ability to automatically generate electronic traceability records for each assembly and component
to give to the customer at the completion of the project. This can save a large amount of labor at the end of
Ability for managers and supervisors to see electronically the progress of each part of a complex project.
This can be supplemented by electronic alerts when any aspect of the project is falling behind.
Ability to capture the costs of materials, labor and specialized machine time for a project. This enables
detailed analysis of how well the organization performed and also gives a basis for subsequent bid and proposal
Ability to track materials purchased for individual projects and to keep them clearly separated. This can
avoid problems with project audits by customers, especially on cost-plus and similar projects.
Ability to track and manage revisions to designs and to make sure that the correct revisions of components
go into the correct revision of each assembly.